UNIVERSITY OF NEWFOUNDLAND
and Conditions For Tendering
Enquiries should be directed to the official whose name is shown
in the appropriate box on the tender form and firms should quote
the tender number on any correspondence.
2 Tender bids transmitted through a facsimile machine shall be accepted
(unless otherwise stated in tender documents). However, the original
bid must be received at the Comptroller's Office within 3 working
days of said Closing Time. Failure to comply with this condition
will result in rejection of bid.
3 Tender documents submitted by facsimile must be received "in
full" at Memorial University of Newfoundland by the specified
Closing Time. Documents in transmission after the Closing Time will
be considered late tenders.
4 Fax bids are not totally confidential and Memorial University
will not be held responsible for any damages or liabilities incurred
by Companies who fax their bids. All fax bids must be sent to the
fax number as indicated in tender documents.
5 Make sure your firm's name, the closing date and tender number
appear on the outside of the envelope.
6 Acquisitions made as a result of this tender will be governed
by the laws of the province.
7 The Corporation Act of Newfoundland requires that an extra-provincial
company be registered before it begins or carries on business in
the Province. If your company is not registered, please apply for
the appropriate forms and procedures to: Registry of Deeds and Companies;
Department of Justice, P.O. Box 8700, St. John's, NF A1B 4J6.
8. Any tender may be accepted or rejected in whole or in part. The
lowest or any tender will not necessarily be accepted.
9. Prices include packing, cartage and loading charges, unless otherwise
10. It is understood that a tender offer will remain open for acceptance
by Memorial University of Newfoundland for a period of not less
than 30 days from the closing date of the tender unless otherwise
indicated in tender documents. It is further understood that in
comparing tenders preference will be given to firm prices.
11. Firms must satisfy themselves that the item on which they are
bidding is available, or will be available, for delivery on the
date they specify on the tender, as such a quotation is legal and
12. Prices quoted shall be regarded as net.
13. In case of error in the extension of prices, the unit price
14. If required, the tenderer will enter into a formal contract
containing such terms and conditions (not inconsistent with the
terms and conditions of this document) as may be required. Unless
and until such a formal contract is entered into, this document
and any acceptance of this document shall together be the complete
and only contract.
15. The firm's name must appear on the tender and the form must
be completed in its entirely. Memorial University of Newfoundland
reserves the right to reject incomplete tenders.
16. Tenders will close at 3 o'clock (Newfoundland time) on the day
of closing, and will be opened shortly after that time unless otherwise
17. If applicable items offered for sale, sold or installed
at Memorial University of Newfoundland shall be certified by an
agency that has been accredited by the Standards Council of Canada.
18 Each item will be considered a separate contract and may be awarded
separately, unless otherwise specified in the tender documents.
19 All prices are to be quoted exclusive of HST. Applicable taxes
will be applied by vendor at invoicing stage.
Standing Offer Agreement
20. STANDING OFFER AGREEMENT A Standing Offer Agreement is
a mutual agreement effected with a supplier to deliver "as
and when required" over a specific period of time, goods or
services in quantities to be determined at prescribed prices or
pricing arrangements. Under this type of agreement Memorial University
of Newfoundland is not obligated to take any quantity of any item.
21. Standing Offer Agreements will be issued for items where the
unit prices are agreed but that quantities accepted can vary.
22. After a Standing Offer Agreement is accepted by both parties,
Memorial University will issue Purchase Orders to the suppliers
for items specified in the Agreement when required.
Purchase Order and Contract
23. All bidders are hereby notified that due to the requirements
of the Public Tender Act, any Purchase Order or Standing Offer Agreement
issued pursuant to this Invitation to Tender shall be issued in
the name of the successful bidder exactly as the bidder's personal
or corporate name is stated in the tender document. Under no circumstances
will a Purchase Order or Standing Offer Agreement be issued to an
individual or corporation other that the individual or corporation
named in the tender document.
24 Transportation should be effected by the most economical means
unless otherwise specified.
25. Suppliers shall acquaint themselves fully with regard to the
local conditions of deliveries and ensure that delivery is made
as expeditiously as possible.
Purchase orders will be issued for items where definite quantities
of goods at firm unit prices are shown.
Contract Review and Termination
27. This contract will be subject to review, retender, renegotiation
or termination for just cause in the event of:
-unauthorized price increase
-prolonged interruption of supply availability
-marked deterioration in the quality of supply, sales and technical
Contracts will remain closed only for the period of price protection
and Memorial University of Newfoundland reserves the right to terminate
a contract without notice with effect from the date of any price
increase when price protection has not been guaranteed for the full
Compliance with Laws
28. The vendor shall be responsible for complying with all Federal,
Provincial and Municipal laws, rules and regulations applicable
to the sale of the contracted material.